by Ravindra Warang

5 minutes

Top 5 tools used by HRs of the Pharma Industry in 2025

Discover top HR software tools tailored for healthcare, offering compliance, scheduling, and efficiency for better workforce management.

Top 5 tools used by HRs of the Pharma Industry in 2025

In the evolving workplace, managing HR tasks can feel like a pill that’s hard to swallow. HR software is an innovative tool that comes to the rescue by storing all your employee data and handling repetitive tasks so you can focus on driving innovation and dive deep into the unknown waters. 

But let’s be honest: not all HR software is created equal. Some are designed for massive corporations, while others are tailored and priced for smaller teams. Different software features vary widely, and many platforms can be customised to meet your unique requirements.

In this blog, we underscore the benefits of such software and share the top 5 tools to help you. What’s more? We have also included tips on how to find the perfect fit for you. Keep reading to learn more….


What Is The Need For Specialized HR Software In The Pharma Industry?

Here are the top reasons HR practices should opt for specialised HR software.

a) Increased Turnover Rates — The healthcare industry experiences high employee turnover, which can cause disruptions in daily operations. Tracking reasons for turnover and retention patterns can be difficult without the right tools. 

Using specialised HR software helps healthcare organisations manage this by automating recruitment, streamlining onboarding, and tracking employee satisfaction. This makes it easier to address turnover and create a more stable workforce.

b) Navigating Scheduling For Workers With Different Skills — Healthcare scheduling is complex, as managers need to balance shifts according to employees' skills, availability, and patient needs. 

Handling emergencies or unexpected absences can be overwhelming without proper scheduling tools. Specialised HR software helps by providing advanced scheduling features, allowing managers to update rosters and keep operations running smoothly and quickly.

c) HIPAA & Labor Laws Compliance — Healthcare practices must follow strict regulations, such as HIPAA, for patient privacy and various labour laws. 

Regular HR software may not offer features like secure document storage or compliance tracking needed for healthcare. Specialised HR software makes it easier to stay compliant by providing tools designed for healthcare regulations, helping reduce the risk of expensive legal issues.

d) Limitations Of General HR Software — General HR software can manage basic tasks like payroll and document storage but often lacks the customisation needed for healthcare. 

It doesn’t address specific issues like HIPAA compliance, staff certifications, or patient-related role requirements. Specialised HR software fills these gaps, helping healthcare practices efficiently meet their unique HR needs.


Top 5 HR Software for Streamlining HR Processes


BambooHR

BambooHR

BambooHR is a leading HR software designed to simplify healthcare HR tasks. It offers an easy-to-use platform that reduces paperwork and boosts efficiency. With customisable pricing and flexible packages, users can choose and add features as needed, making it suitable for growing businesses. 

This award-winning software helps manage and automate data in one place, streamlining HR processes. However, note that payroll services are only available for employees in the US. Customer support is also limited to US business hours, and some features like time tracking, performance management, and surveys are optional add-ons.


HR for Health

HR for Health

HR for Health is a trusted software built specifically for healthcare professionals. It addresses the unique challenges faced by professionals like optometrists, dentists, physicians, chiropractors, veterinarians, physical therapists, and pharmacists, offering tailored solutions for each. 

If you run a small practice or don’t have an HR manager, this software provides helpful support and guidance, making it an excellent choice for healthcare businesses needing HR assistance.


ADP Workforce Now

ADP Workforce Now

ADP Workforce Now is a complete HR software solution for medium to large healthcare businesses. It offers powerful features like payroll management, time tracking, benefits administration, talent management, and compliance management, making it ideal for healthcare organisations.

Known for its reliability, ADP Workforce Now is highly praised by users for its feature set. However, the initial setup can be a bit complicated. With flexible pricing and scalability, ADP Workforce Now is expected to be a top choice for healthcare organisations looking for a comprehensive HR solution in 2024.


Paycor

Paycor

Paycor starts with an efficient payroll platform that helps modernise how your business manages HR tasks. By switching to Paycor, you can create a unified HR system that eliminates administrative burdens. Its automation of routine tasks boosts efficiency across your organisation with top-quality HR software solutions.

Paycor also helps you automate workflows and eliminates the need to re-enter data using a single database. This streamlines processes like recruiting, onboarding, payroll, and employee retention. Ultimately, this transition saves you time, letting you focus on more critical tasks such as employee engagement and performance management.


UKG

UKG

UKG offers a range of customisable and user-friendly product suites that are well-supported, making them a strong choice for healthcare HR software. Their solutions are built on extensive expertise in human capital management (HCM) and workforce management, with tools like UKG Pro for HRMS and UKG Ready for workforce management. 

These solutions can be combined in various ways to meet multiple HR needs. However, UKG products may not offer a standout feature compared to newer tools. They might not be the best fit for niche operations or businesses looking for solutions tailored to specific, limited use cases.

Also Read: Top Challenges Faced by HR in the Pharma Industry


How To Choose The Best HR Software?

Choosing the right HR software for your healthcare practice can simplify compliance, boost efficiency, and improve your team’s work environment. With the right platform, you’ll have more time to focus on delivering exceptional care!

  • Know Your Requirements: Pinpoint your most significant requirements and challenges like high turnover, compliance hurdles, or tricky scheduling. Clear priorities will guide you to software with features that fit your needs perfectly. 
  • Size & Budget: Your size and budget play a significant role in choosing the right software. You must focus on scalable options that provide great value without stretching your finances.
  • Make A List Of Features You Need: Make a list of must-have features for your practice, like performance management, compliance, payroll and scheduling, and payroll. Then, compare software options to find the platform that offers your required tools.
  • Review Industry-Specific Solutions: Focus on software designed for healthcare, as these often include HIPAA compliance and credential tracking tools. Industry-specific options are better equipped to meet your practice's unique needs.
  • Strong Integration Capabilities: Choose HR software with strong integration capabilities, ensuring it works smoothly with other tools like telemedicine platforms or electronic medical records. This helps streamline workflows and avoid data silos.
  • Assess User Experience & Support: Choose an HR software that comes with an easy-to-use interface so that your team can adapt to it quickly. Also, choose platforms with strong customer support that offer training and live assistance when needed.
  • Opt For Free Trials/Demos: Use free trials or demos to test the software in real-world scenarios. Moreover, get the key staff involved to gather feedback and ensure the platform fits everyone's needs.


Final Thoughts 

Finding the right HR software might seem like a tall order, and balancing compliance & efficiency isn't always straightforward. However, with the right approach, it can be achieved. The perfect platform will help simplify your workflows, keep you on top of compliance, and make life easier for your team — giving you more time to focus on what matters. 

Visit Pharma Now for more insightful articles. 


FAQs

1) Why is streamlining HR processes important in the pharmaceutical industry?

Streamlining HR processes ensures compliance with strict regulatory standards, improves operational efficiency, and enhances employee engagement, which is crucial in a highly specialized and competitive industry like pharma.

2. Can HR tools help in managing remote and hybrid teams in pharma?

Yes, HR tools can facilitate seamless communication, performance tracking, and virtual training, making it easier to manage a distributed workforce.

3) Are cloud-based HR tools better suited for the pharmaceutical sector?

Yes, cloud-based tools offer flexibility, scalability, and remote accessibility, which are critical for global pharmaceutical organizations. They also typically provide automatic updates for compliance with changing regulations.


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Ravindra Warang

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Ravindra Warang

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